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Editor Instructions

Critiquing / Editing a Paper

We use Google Docs for discussing / critiquing papers. This discussion-process is intended to make the paper as good as we can collectively manage.

If you are not already a registered user with Google Docs, you need to register. It’s free and quick.,

  1. To correct a typo, proceed as you would with any word processor.
  2. To make a comment on a specific selection of text: highlight the text, click on “insert” at the top menu tab, then select “comment” from the drop down menu.When you finish your comment, click on “comment” at the bottom of the dialog box to tell Google Docs to save the comment.
  3. To make a general comment (one that is not attached to any specific section of text), you may click on “comment” at top right or you can simply insert your comment as text at the beginning of the document (It should show up in red). If you make a general comment in the text, please include your name.

In general, unless you are the editor of the paper and have discussed it with the author, do not make changes in the text other than minor corrections of typos or grammatical errors.

Editor’s Checklist

Please make sure that all of the following are completed before posting an article to STWJ. This is the responsibility of the editor.

  1. Are there at least two reviewers who want to publish this article?
  2. Are headings in proper APA format?
  3. Are references (both in text and in the reference list) complete and in proper format?
  4. Are figures complete and properly labeled and discussed in the text?
  5. Are all required sections in the proper place (see “Outline of STWJ Articles” on the page Author’s Instructions  for details)?
  6. Spell check completed?
  7. Have you inserted the “More” button that determines what appears on the Home Page (see “Posting the article into STWJ” below)
  8. Have you specified the “categories” for the paper? This is done via the “Quick Edit” under “Dashboard / Posts”

Posting an article into STWJ

This is best done by cutting and pasting into the “New Post” on the STWJ website. Please note that the results are somewhat inconsistent. In some cases pasting directly from Google Docs into STWJ has worked well. Most recently, it worked better to paste from Google Doc to MS Word and then into STWJ. After pasting the article into STWJ, check on:

  • Bullets
  • Line spacing between paragraphs

Insert the “More” button from the menu at the point where you want to end the text that appears on the Home Page. The button you want is fourth from the right, with two little boxes, one above the other in the diagram below.

Illustrations & Photos

The best file formats for uploading illustrations to STWJ are JPEG or PNG.

JPEG is highly compressed but may loose in quality. PNG doesn’t loose any quality, but files are bigger.

Our preference would go to use JPEG as the quality is usually good enough.


Under Windows, launch the “Snipping Tool” from your Accessories menu (some explanations here). Then edit and save in desired format.


With a Mac, there are several options for producing a JPEG or PNG file. If all else fails, the software “Grab” can be used to “capture” any desired screenshot. “Preview” will than allow you to save the image in png or jpeg format. Either of these formats can then be imported via the “insert” command for either Google Docs or the STWJ.

The instructions for embedding an illustration or photo into an article are also given by WordPress here.

Google Doc Instructions

STWJ uses Google Docs for discussion / review of submissions prior to publishing them. If you are new to Google docs, begin by getting an account (its is free and it only takes a few minutes). Google Docs is pretty simple but it is not very intuitive, so you may need a little instruction. You have a choice for learning about Google Docs:

  1. go to the “Author instructions” page and read the “Google Docs” section, or
  2. watch Gene Bellinger’s video intro to Google Docs

Deleting a document from Google Docs

After you are finished with a Google Doc, you may want to delete it. To do so, on the page with a list of all of your documents, check the box to the left of the one to be deleted.

The menu items across the top don’t show up until after you check one of the documents. Now, if you select the little trash can, the selected document will be deleted.

Papers on Linked In Discussions

This section is intended for papers based on a LinkedIn discussion (or other online forums). The process described in this section should be completed BEFORE an author does anything else in preparing an article based on a LinkedIn discussion.  If this is not done FIRST, the author will waste a lot of time trying to get the citations in proper form.

An overview of the process is:  use LinViewer from IbisSoft to export the discussion to an Excel file. You will then add a column to the spreadsheet to number the comments and then import that file into Google Docs. The rest of this section provides detailed instructions.

  1. LinViewer
    1. Go there: and launch LinViewer.
    2. Decide where you are cutting of the discussion and export that part of the discussion into an Excel file. Gene Bellinger has a short video that introduces LinViewer here:
  2. Edit the resulting Excel file. The file will have three columns: author, date, and comment. Manually insert a couple of rows and add the originator of the discussion, the starting question and the author’s initial statement about the question. Further, you must insert a new column on the far left, labeled “Comment Number”. The “Comment Number” is used to identify the specific comment(s) used in your paper. Number the comments.
  3. Import the Excel file into Google docs.
    1. First, “Create”  a “Spreadsheet”.
    2. Second, under “File” select “Import” and then “Choose File”. Do not attempt to cut and paste because this only works if the discussion has only a few posts.
  4. Under “File”, select “Rename”. The name of your new file should use this format:
    Last-name, first-name of the discussion originator. (year). Group-Name Discussion: shortened version of the original question.
    Here is an example:
    Alman, David. (2012). STW Discussion: How do I select systems methods?
  5. Set “Sharing” so that anyone with the URL can view the file. IMPORTANT: No one should have permission to change the file.



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